OIT Bi-Weekly Newsletter

-Open Enrollment The University of Colorado’s Open Enrollment period for the 2021-22 plan-year runs from April 19 - May 7. -Calling all Trainers The Help Desk's newest member, ClydeBot, is still in training and actively seeking trainers to help him learn. Everyone is welcome (and encouraged) to ask ClydeBot questions about OIT services. -Comings & Goings We are excited to welcome the following team members: Michael Brady began his position of Senior Administrator - Microsoft Security & Compliance on March 8. Bret Vlach will begin his position as Academic Support Specialist on April 1. -Join our team Know someone who may qualify? Have them apply today through CU Careers. Academic Support Specialist Senior Project Manager Auxiliary Applications Service Technician -The Great Cherwell Clean Up of 2021 Over the last six-weeks, the BI Analyst and CSRM teams have worked to pull information from Cherwell into 11 unique and live dashboards, containing 13 years of data!

-Part two of Spring Break 2021 will be on Monday, March 22, and Tuesday, March 23. Don't forget to "spring forward" your analog clocks on Sunday, March 14th. -Service Catalog Transition -Leave Sweep Flexibility not Extended for 2021 Every July, vacation and sick leave hours that exceed the maximum accrual limits for university and classified staff are swept from employees’ leave balances. Last year, due to COVID-19, the Board of Regents unanimously voted to allow for flexibility to allow University staff to temporarily carry up to 80 hours over the maximum. This flexibility will not continue for this upcoming fiscal year. -Comings & Goings We wish the following team member the best in her future endeavor: Emily Cooper left her position on February 26. We are excited to welcome the following team member: Bret Vlach will begin his position as Academic Support Specialist on April 1. -Join Our Team! Know someone who may qualify? Have them apply today through CU Careers. Academic Support Specialist Senior Project Manager Auxiliary Applications Service Technician -Depreciation of Legacy AD Attributes -Softphone testing in MS Teams

-Leave Sweep Flexibility not Extended for 2021 Every July, vacation and sick leave hours that exceed the maximum accrual limits for university and classified staff are swept from employees’ leave balances. Last year, due to COVID-19, the Board of Regents unanimously voted to allow for flexibility to allow University staff to temporarily carry up to 80 hours over the maximum. This flexibility will not continue for this upcoming fiscal year. -Belding Virtual Retirement Party Join OIT on February 19, 2021, at 3pm MST, for a virtual retirement party for Mike Belding. Join via Zoom. -Congratulations to these Individuals Congratulations to the following individuals for their promotions in 2020! Katherine Placzek Office and Training Administrator Rachel Menkhus Business Intelligence Analyst Christin Deville LMS Principal System Administrator Leif Larsen Senior IdM Developer Cody Ensanian Wireless Network Senior Technician -OIT is hiring! Know someone who may qualify? Have them apply today through CU Careers. Academic Support Specialists (2) Coming Soon! Senior Project Manager

-Leave Sweep Flexibility not Extended for 2021 Every July, vacation and sick leave hours that exceed the maximum accrual limits for university and classified staff are swept from employees’ leave balances. Last year, due to COVID-19, the Board of Regents unanimously voted to allow for flexibility to allow University staff to temporarily carry up to 80 hours over the maximum. This flexibility will not continue for this upcoming fiscal year. -Belding Virtual Retirement Party Join OIT on February 19, 2021, at 3pm MST, for a virtual retirement party for Mike Belding. Join via Zoom. -Library is Open The Kraemer Family Library is open to current UCCS students, faculty, and staff. When you enter the building, you will need to swipe in with your UCCS Lion OneCard. While inside the Library, you must wear a face-covering as required by UCCS Safety Guidelines.

-When Mike Belding, Director of User Services, joined UCCS in 1987 as an Information Processing Equipment Specialist C, (Microcomputer Specialist), Microsoft Beldinghad just released Windows 2.0, Apple was working on a home computer with a color display and computers still used floppy disks. Having spent the last 33 years helping UCCS to stay on top of IT advancements, Belding will be retiring on February 19, 2021. -The long-awaited and much-anticipated enterprise license of Zoom has arrived at UCCS! Within one hour of the rollout, on January 14, 2021, over 200 licenses were claimed, and the number continues to grow. -Recently, many of you may have noticed that the letters “TAP” that now appears next to your photo in your Microsoft Teams client. TAP stands for Technology Adoption Program and is run by Microsoft Product Group. TAP helps influence the direction that Microsoft takes with productivity and quality. The overall experience within TAP should not differ greatly. -Congratulations to Eric Schneider, his wife, Courtney, as they welcomed their second son, Samuel Eric Schneider, into this world on January 9, 2021.

- UCCS Winter Closure The university will be closed from December 24, 2020 - January 1, 2021, with normal operations resuming on January 4, 2021. Administrative leave days are provided on the 28 and 29 with one mandatory vacation/furlough day, December 30, 2020, that employees will need to request as time off. - The Rich Content Editor in Canvas will be updated on December 21, 2020. - Special Edition Remote Working Bytes Join OIT Leadership on Wednesday, January 6, 2021, for a special edition Remote Working Bytes.

- UCCS Winter Closure The university will be closed from December 24, 2020 - January 1, 2021, with normal operations resuming on January 4, 2021. Administrative leave days are provided on the 28 and 29 with one mandatory vacation/furlough day, December 30, 2020, that employees will need to request as time off. - Faculty Staff Persona now Live on UCCS App The Faculty Staff persona is now live on the UCCS Mobile app and we want your feedback! Don't have the app? Download it from the Google Play or the Apple Store, and give it a five-star rating! - Virtual Resources for Working From Home Check out these fun articles that Employee Services has compiled to help make the most of remote work with virtual resources. - Check out this OIT Leadership recommended video MyIgnite - The Future of Work (microsoft.com) - Payroll Tasks Don't Wait Until the Last Minute - Update these Payroll Tasks Today! - Tips for Secure Online Shopping Check out the Office of Information Security's tips for secure online shopping.

- Cybersecurity Open Position: Do you know someone who would be interested in working in Cybersecurity? Share this new job opening with them! - Faculty Staff Persona now Live on UCCS App: Don't have the app? Download it from the Google Play or the Apple Store, and give it a five-star rating! - HSA Open Enrollment: CU Health Plan – High Deductible members can enroll in or update HSA contributions. - Food Drive for Clydes Cupboard Happening this Weekend: LAS Peak Ambassadors are holding a (contactless) Drive-Up Food Drive for Clyde's Cupboard, on Sunday, November 22, 2020. Locations: UCCS Downtown (102 S. Tejon) | 9am - noon, University Village (Kohl's parking lot) 11am - 2pm - COVID Scams: COVID-19 testing is a popular theme for cybercriminals. View Catch of the Week to see current email and text scams.

- October E-Recycle Results - Zoom Coming to UCCS It's official - Zoom has been awarded the Learning Collaboration Tool RFP for all four campuses! The Project and Unified Communications teams are working hard with the other campuses to provide this service to UCCS in time for the start of the Spring semester 2021. More information to follow. - LionShare to replace Filelocker: LionShare, a user-friendly, secure file transfer system, will be replacing Filelocker on November 17th. - UCCS Winter Closure The university will be closed from December 24, 2020 - January 1, 2021, with normal operations resuming on January 4, 2021. -There are two mandatory vacation days, December 29 and 30, 2020, that employees will need to request as time off.

- Cybersecurity Awareness Month October is Cybersecurity Awareness Month - a global effort to help everyone stay protected online. The Office of Information Security* has created a Cybersecurity quiz in which three lucky participants can win a $75 gift card! CU Faculty and Staff should have received an email titled Complete Cybersecurity Quiz and Enter Prize Drawing. This email provides additional information and the link to the quiz. - Become a Cybersecurity Awareness Month Champion. It's easy and free! This year's theme is "If you Connect It, Protect It". Find out more about this initiative at staysafeonline.org *The Office of Information Security is located in Denver and works in partnership with the campuses and System Administration to coordinate the security program. - Leave Certification: All leave-eligible employees must complete the annual leave certification. Information and step-by-step instructions can be found on the Employee Services website.

Please review the instructions on scheduling OIT communications. The Student Technology Fee Committee is accepting applications through Friday, September 25, 2020. Visit Get Involved for more information and the student application.

Save the Date: Help Desk Bytes Tuesday, September 1 2 p.m. to 3 p.m. Online via the Bytes Team The UCCS Mobile App is now available on the Google Play and the Apple Store Download it today, and give it a five-star rating! All Faculty, Staff and Student Employees must take the training Discrimination, Harassment, and Sexual Misconduct Training by September 16, 2020. This training has been updated to comply with the change of Title XI rules, and thus, regardless of when the training was last taken, needs to be taken again. Training can be found in Skillsoft by searching for CU: Discrimination and Sexual Misconduct – UCCS course

Save the Date: Help Desk Bytes Tuesday, September 1 2 p.m. to 3 p.m.  Online via the Bytes Team Due to circumstances out of our control, Tech Day has been postponed.  Some employees may notice an increase in their leave after the next payroll process. Leave Sweep information can be found on the COVID website.  A new user experience is coming to WebEx in September of 2020. Unlimited storage, breakout rooms within meetings, intuitive meeting control buttons, and more!

Coursera's full course catalog open to CU through 2020. All maintenance emails, sent from the UCCS OIT Help Desk, will now direct readers to uccs.info. IT Personnel - Friendly reminder to please use the sign in and out board so your fellow team members are aware of your whereabouts.

Employee monthly contribution to PERA plans set to increase July 1. Before returning to Campus Before you return to on-campus work, the mandatory training of "CU: COVID-19 Return to Campus-UCCS" must be completed. Maintenance Emails All maintenance emails, sent from the UCCS OIT Help Desk, will now direct readers to uccs.info. BenefitHub Are you signed up for BenefitHub? This website is for Colorado state employees and offers discounts, reward programs, and other related benefit links.

Faculty, Students, and Staff are welcome to join the Business Intelligence Team on July 7, for Bytes. Location: Bytes Team. Time: 2 p.m. - 3 p.m. Media Services Department to move to University Marketing and Communications While their physical proximity to OIT will not change, effective July 1, the Media Services Department will report directly to University Marketing and Communications.

Congratulations to the 13 OIT Student Employees who graduated last Friday! Good work, Media Services! - The Spring 2020 Virtual Commencement videos have received over 7,250 views! Welcome back, Verta!

Volunteers Needed: - OIT Staff is needed for volunteers to work the Checkout Locker System. Staff will pick a (designated) day, come to the office, and fill the lockers with the requested technology. May 14th - CAB Cancellation: - CAB has been canceled on Thursday, May 14th due to All-Staff Meeting. Fiscal Year-End Deadlines: - The PSC has published their fiscal year-end deadlines. Any PO over $10,000, using 2020 funds, should be submitted by May 15th.

- Working Virtually Bytes: - Date: Tuesday, April 28 - Time: 2:00 - 3:00 p.m. - Location: Bytes Team - Topic: FRC & OIT: Helping you Work/Learn Remotely - Bring your questions for this joint session, or post them to the channel ahead of time! Open Enrollment - Benefits Open Enrollment has begun! You can change your benefits until May 8. Zoom over to WebEx - Zoom on over to WebEx - UCCS' preferred and supported Video-Conferencing platform.

- Byte: Date: Tuesday, April 28 - Time: 2:00 - 3:00 p.m. Topic: FRC & OIT: Helping you Work/Learn Remotely Bring your questions for this joint session, or post them to the channel ahead of time! - uccs.info: In an effort to reduce the emails that OIT sends to campus, starting September 1st, 2020, all maintenance communications will only be posted at uccs.info. We will continue to send campus email notifications about events, outages, and campus-wide projects. You may provide feedback on this change or any other OIT services at the OIT Feedback Link (https://uccs.io/oitfeedback). - OIT Status Page: Having an issue with any OIT Service? Before calling the Help Desk, check out the OIT Status Page for the most up-to-date information on OIT Services. https://oitstatus.site24x7signals.com

- In an effort to reduce the emails that OIT sends to campus, starting September 1st, 2020, all maintenance communications will only be posted at uccs.info. - Having an issue with any OIT Service? Before calling the Help Desk, check out the OIT Status Page (https://oitstatus.site24x7signals.com) for the most up-to-date information on OIT Services.

- Save the Date for the Next Bytes: Topic: Modo Labs, Tuesday, April 28 at 2 p.m. UC 309 - Adobe Creative Cloud: Adobe Creative Cloud is available to Faculty and Staff and may be requested through the Adobe Creative Cloud website. (https://oit.uccs.edu/services/personal-computing-and-devices/adobe-creative-cloud). - Evaluations: OIT Classified Evaluations are due to the BUS office by noon on Wednesday, April 29th. - Now Interviewing: LMS Administrator.

- The Change Advisory Board will not be meeting on Tuesday, March 10th. - Adobe Creative Cloud is available to Faculty and Staff and may be requested through the Adobe Creative Cloud website. Now Hiring: Now Interviewing - LMS Administrator - Videographer and Editor Positions Coming Soon - Office 365 Administrator - Academic Support - Data Analyst

-Announcements New Contract for Amazon Web Services Soft Launch of Student Portal - Live Mark your calendars for Bytes with OIT Evaluations -Now Hiring Office 365 Administrator LMS Administrator Videographer and Editor -Student Employee Spotlight Meet Kaija Crowe, currently ranked within the national top 10 for indoor long jump in Track and Field, student-athlete, Kaija Crowe, joined the Media Services team in the Fall of 2018. -CU Innovation & Efficiency Awards The CU Innovation & Efficiency Awards are now accepting submission through February 29, 2020. 

-Announcements Mark your calendars for Bytes with OIT Evaluations -Now Hiring Office 365 Administrator LMS Administrator Videographer and Editor -Lion One Card's New Feature Starting the first week of February, a select team will begin testing the new UCCS Lion One Cards on campus. -Are you Getting Paid to Move?  Did you know you can get paid to move? With the CU Health Plan - Move program, you could earn $25 a month just for being active!   -WERC Conference The Westnet Education and Research Consortium (WERC) is a nonprofit entity composed of organizations from the states of Arizona, Colorado, Idaho, New Mexico, Utah, and Wyoming.

- Mark your calendars for Bytes with OIT. March 3rd at 2 p.m. UC 309. - In this interactive session, OIT Directors will discuss OneDrive, SharePoint and on-premise storage solutions. Comings & Goings: We are excited to welcome the following team members: - Robert (Bob) Bailey began his position as IT Professional on October 28 - Ryan LaRoy began his position as IT Systems Administrator on November 1 - Katie Parker began her position as IT Project Manager on December 16

Now Hiring OIT Systems Administrator (2 positions) Additional information about these positions can be found on CU Careers. Position Coming Soon...Media Manager Mountain Lion Tech Day We would like to sincerely thank you for taking part of our very first ever Mountain Lion Tech Day! It would not have been a success without you! As a recap, Our Hackathon winner is Frank Carber with his idea to create a program that will suggest a list of clubs for students to join based on their academic interests, time commitment, and personality. It will also give faculty/staff members to get involved as mentors or participants with this tailored club search. Frank Carber is in the process of receiving $1000 in scholarship from OIT! Congratulations Frank! Thanks to our vendors, we were able to gift 7 attendees of gift cards, a backpack, and an Acer Tablet One BYTES At A Time Join our OIT BYTES Update to learn more about OneNote, OneDrive, and OneCard. All are welcome for an Open Forum (Drop In) on October 29th, 2019, 2:00 pm to 3:00 pm at UC 307.

- Bytes is back! Join us on September 3rd as we dive into the world of Qualtrics and discuss Microsoft Forms. - EPC 115 may now be scheduled for small meetings and longer conversations, through Outlook. Access to the room is permitted with card swipe. - The next OIT newsletter will be on September 13, 2019.

- Bytes is back! Join us on September 3rd as we dive into the world of Qualtrics and discuss Microsoft Forms. - EPC 110 remodel is on track for completion on August 6. Staff moves will begin on August 7 and conclude on August 9. Comings & Goings: We are excited to welcome the following team members: - Ryan Janke began his position of Web Designer on August 1st. - Michael Schaming began his position of Web Designer on August 1st. - Mark Hilberg will begin his position as Director of Application Development and Support on August 28th.

- A reminder that starting July 1, 2019, Outlook Mobile will be the only Help Desk supported mobile email application. - OIT employees may now check out Sprint HotSpots. Please see Sarah for availability. - All OIT expense reports should be submitted for proper fiscal year end close.

- A reminder that starting July 1, 2019, Outlook Mobile will be the only Help Desk supported mobile email application. - OIT employees may now check out Sprint HotSpots. Please see Sarah for availability. - All OIT expense reports should be submitted for proper fiscal year end close.

We are excited to welcome the following team member: Krista Duffy has accepted the position of Business Intelligence Analyst Manager and will begin on July 15th.

You can now find OIT on LinkedIn and Twitter!

CU Boulder is hosting a Dell Tech Rally on May 22nd. If you are interested in attending this event, please discuss with your supervisor.

- Open Enrollment closes Friday, May 10, at 5 p.m. To find out what is changing, change your plan/s, or to enroll in benefits, visit Employee Services online. - CU Boulder is hosting a Dell Tech Rally on May 22nd. If you are interested in attending this event, please discuss with your supervisor. - EPC 110 renovation is scheduled to be completed prior to the start of Fall 2019 semester. Timeline and alternate locations for those staff being affected coming soon. - The BlackBeltHelp project is underway. User Services is leading the way on the data and systems integration for knowledge transfer and help-ticket management. - Qualtrics now accepts attachment uploads.

- The Application Development and Support (ADS) team has created an Application Review Board. The intent of this committee is to serve our campus by helping departments identify needs or develop software solutions. - Greg Williams, Koroush Iranpanah, and Nicholas Lockwood (Director of Orientation and New Student Outreach) are semifinalists for the 2019 CU Innovation and Efficiency Award.

The Assistive Technology (AT) lab continues to make positive strides in helping our campus community with assistive technology.

OIT supported classrooms will be getting a phone upgrade over Spring Break. Over eighty different rooms will be upgraded to Cisco 7841 phones. These four button phones will feature two-speed dials to Academic Support and Public Safety, meet ADA standards once properly wall mounted and will be more energy efficient by using only 3.7 watts of power, versus the 12 watts the current phones are using.

Over the past four months, OIT has been developing an infrastructure to manage and record data concerning the rapidly growing utility network around campus.

Outdoor wireless coverage is here, and the Wi-Fi team could not be more excited! Over a year in the making, phase one of this large-scale project is close to 100% completion

- UCCS Downtown Technology - OIT Supported Classrooms Phone Upgrade

- BlueStar electronics pickup - Comings and Goings - UCCSconnect, Security Professionals Conferencem Outdoor Wifi update, IDM Progress - Less Than One Month - Workshop Facilitators Needed

- The Gallogly Recreation Center will be closed from December 22, 2018 - January 1, 2019. - Administrative Leave should be recorded in MyLeave for December 28, 2018. - Due to the timing of the holidays, this newsletter will resume publication on January 18th.

Upcoming Interviews On Campus Web Designer - December 12 & 19 OIT Student Employee Holiday Party December 7, 2018 Student supervisors and Directors are encouraged to attend OIT Staff Holiday Party December 20, 2018

Upcoming Interviews Web Designer - December 3 & 4 BI Analyst Manager - December 6 OIT Student Employee Holiday Party December 7, 2019 Please forward invitation to students Student supervisors and Directors are encouraged to attend

Please join us in welcoming our new team member: Brandon Poulliot joined the LMS team, effective November 5th. We wish these team members the best in their future endeavors: Abby will be leaving her position on Thursday, November 15th. Ryan will be leaving his position on Saturday, November 24th.

- Funding conversations continue for the remodel of EPC 101, 110, and the Help Desk. At this time the project has been delayed until further notice. - EPC 139 will remain as an office until further notice (beyond the January 8, 2019 date) - We finished the first week of the Clyde's Cupboard Food Drive strong, with 110 points! As we enter the second week, continue to watch Teams for more information and ways you can participate. - Feel like you are missing out on what's being communicated? What something to be communicated to the campus or OIT? Check out the Communications channel (and calendar) on Teams! This calendar shows what is being communicated and how, as well as giving you the ability to request communications. Just click on the calendar, fill in the information and we'll work together to make sure it gets done! The calendar can also be added through your Outlook. - Educause is in Denver next week! If you are attending please make sure to update your calendar and out of office response.