November 6, 2020 Newsletter

October E-Recycle Results 

Over the course of four days in October, the campus participated in the free e-recycle and e-shred event by providing the following items to the OIT Security office

     1709 pounds of general e-waste
     972 pounds of computer materials
     605 pounds of display material
     142 hard drives
     29 discs/media tapes

This brings our three-year collective weight total to 7860 pounds and 690 hard drives! 

Zoom Coming to UCCS

It's official -  Zoom has been awarded the Learning Collaboration Tool RFP for all four campuses! The Project and Unified Communications teams are working hard with the other campuses to provide this service to UCCS in time for the start of the Spring semester 2021. More information to follow. 

LionShare to replace Filelocker

LionShare, a user-friendly, secure file transfer system, will be replacing Filelocker on November 17th. Watch your inbox for further details!

UCCS Winter Closure

The university will be closed from December 24, 2020 - January 1, 2021, with normal operations resuming on January 4, 2021. There are two mandatory vacation days, December 29 and 30, 2020, that employees will need to request as time off.

As the IdM team approaches their extensive development work to replace some legacy code, they have identified a handful of Active Directory (AD) attributes and would like to better understand how OIT uses them. Some of the existing attributes in AD may be deprecated at the end of this development effort and the team would like to ensure they do not unintentionally break something. Please take this survey to help IdM understand these attributes to ensure a successful replacement. 

Even if you do not write integrations to/from Active Directory data, or use AD attributes to make decisions, please take the survey and answer the first question as "no". That's it, your part will be done!

uccs.edu is used every day by faculty, staff, students, prospective students, and families alike. But how is the site being used? That was one question the Business Intelligence Analyst Team wanted to know and, as such, created the UCCS Website Data page. This page is updated monthly and gives an overview of the top ten pages that are viewed, bounce rates, and monthly page views. 

This two-person team has created over 80 dashboards to summarize data for Human Resources, College of Business, Office of Information Technology, and many more departments in the last year. 

Contact Rachel Menkhus (rmenkhu2@uccs.edu) or Krista Duffy (kduffy@uccs.edu) to see how they can assist you!

Here is a look at a few updates that are coming to Office 365

Microsoft Teams Storage Location Change

• Beginning early to mid-November, all Teams recordings will be saved to OneDrive and Sharepoint. Here are a few important features:
  • Meeting Storage
    • Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labeled “Recordings” – that sits at the top of the recorder’s OneDrive. Channel meetings will be stored in a folder labeled “Recordings” under a folder named after the channel under the Team’s document library.
  • Permissions
    • All meeting invitees - except for external users – in non-channel meetings will automatically get a shared link to access the meeting recording. External users will need to be explicitly added to the shared list by the meeting organizer or the person that clicked the record button. For Channel meetings, permissions will be inherited from the owners and members list in the channel.

Microsoft Teams Breakout Rooms

• Beginning mid-November, breakout rooms will be rolling out Teams, and only available to users using the latest version of Teams
• Breakout rooms will only be available within meetings and meet now meetings, but not within Teams or Channels 

Plus Addressing

• Add a unique “tag” to your email address to determine who shares your email address and to add more options for rules.

  For example, clyde@uccs.edu can use the Plus Addressing feature when signing up for Starbucks rewards as clyde+starbucks@uccs.edu. If a spam email arrives from clyde+starbucks@uccs.edu Clyde knows Starbucks shared the email address. Or a rule can be created when a message is received from clyde+starbucks@uccs.edu for special processing.
  
  You do not need to do anything with your Microsoft account to start using this feature. Simply add a “+tag” after your username and before the at (@) sign, and emails will arrive in your inbox with the unique address.
  
  Plus addressing can be used for both username@uccs.edu as well as first.lastname@uccs.edu addresses!

Outlook Signatures are Moving to the Cloud

• Traditionally, email signatures in Outlook have been stored locally on a user's Window Device. With an estimated arrival of December, user's signatures will be stored in the cloud, making them accessible from any device running Outlook for Windows that has been configured with the users' email account.