Bulletin Board

1. Go to the UCCS Employee Portal.
2. Submit your leave request in the MyLeave calendar for supervisor approval before proceeding to the next steps.

1. Create an Outlook calendar event for the duration of your leave. This will help those who send out calendar invites to know if you are available.
   Use the following title scheme for your event.
   • Your Name - VAC (ex: Katherine - VAC) for vacation
   • Your Name - FUR (ex: Katherine - FUR) for furlough
   • Your Name - SICK (ex: Katherine - SICK) for sickness
2. Invite your supervisor to the event.
3. Add "IT Leave" as the location of the event.

In Teams, you can indicate your status through the following steps.

1. First, in the top right-hand corner, click the bubble that has your initials or profile picture.
   This will prompt a drop-down menu.
   Click on “Set status message”.
2. This will open a new window where you can indicate your status and it's duration. Think of it as an out of office reply.
3. Hit done and you are good to go. Although this step is optional, since we use Teams often, this will help our teammates and other coworkers know when you are unavailable.

Tip: You can also us the Teams status message for clearing your schedule for a couple hours. This might be helpful if you check Teams more infrequently throughout the day so you can focus.

Sample status message:

• Thank you for messaging me. I am currently giving focused time to a project. I will be checking my Teams messages and missed calls later today. I look forward to connecting with you then. If you have immediate needs, please call me at 123-123-1234. Thanks!

• The IT vehicle has a permanent parking spot in front of El Pomar, near the University Center entrance, in the front row.
• The vehicle is available to all IT employees, including students, but they must ask permission from their supervisor.
• The Help Desk has a set of keys that can be checked out.
• If you have any other questions, please talk to your supervisor for more information or reach out to Katherine Placzek.
• Please follow the instructions below for adding IT Vehicle Leave. Thanks!

1. Similiar to IT Leave, create a calendar event for the duration of your trip and include your name and destination in the title.
   • Your Name - Destination
2. Add "IT Vehicle Calendar" as the location of the event.

1. Pickup keys from the Help Desk (or other specified location).
2. Drive safely and obey all local road laws.
3. Park vehicle back in designated parking spot in front of El Pomar.
4. Return keys back to the Help Desk (or other specified location)!

Select whether the workspace is needed for a Half Day (4 hour) block or Full Day (8 hour) block.

Select the Space (labeled Staff) to be used. Note: The default “Anyone” will automatically select an available space and include the selected space in the confirmation.

Select the Date the workspace is needed.

Select the Start time the workspace is needed.

Enter Name, Email Address, and Phone (Optional for texting) of the person who will be using the space.

Press the Book button to reserve the space. A confirmation will be sent to the email address provided.

Check the event in Calendar and be sure to set “Show As” to “Free” to avoid unnecessarily blocking other events. Note: The default “Show As” is Busy.